Child Protection
Statement of intent
Little Owls want to work with children, parents, and the community to ensure the safety of children and to
give them the very best start in life.
AIMS
Our aims are to protect children, families and staff from neglect, physical abuse, and sexual abuse, emotional abuse, bullying including online bullying and prejudice-based bullying, racist disability and homophobic abuse, gender-based violence/violence against women and girls, radicalisation and/or extremist behaviour, child sexual exploitation and trafficking, domestic violence, female genital mutilation, fabricated or induced illness.
Our named and designated lead persons who co-ordinates child protection issues are Joanne Whiteley, Kayley Grice (North Site), Emma Mansfield, Kayleigh Carolan (South Site), Wendy Johnson, Rebecca Holtby (West Site), the designated officers ensure they have relevant links with Statutory and voluntary organisations regarding safeguarding, the designated lead persons receive Safeguarding training every two years and their knowledge and skills are refreshed termly. There are several other DSL that can be contacted across all 3 sites (Sharon Holtby, Clare Grice, Gemma Leitch, Erika Wilkins, Katie Lappin).
- All staff have an up-to-date knowledge of safeguarding issues, are alert to potential indicators and signs of abuse and neglect and understand their professional duty to ensure safeguarding and child protection concerns are reported to the local authority children’s social care team single point of contact on 01724 296500 or Ofsted 0300 123 1231. They receive updates on safeguarding at least annually.
- All staff are confident to ask questions in relation to any safeguarding concerns and know not to just take things at face value but can be respectfully sceptical.
- All staff understand the principles of early help (as defined in Working Together to Safeguard Children, 2026) and can identify those children and families who may be in need of early help and enable them to access it.
- All staff understand CMARS thresholds of significant harm and understand how to access services for families, including for those families who are below the threshold for significant harm.
- All staff understand their responsibilities under the General Data Protection Regulations and the circumstances under which they may share information about you and your child with other agencies.
- All staff understand how to escalate their concerns if they feel either the local authority and/or Little Owls has not acted adequately to safeguard.
- All staff understand what the organisation expects of them in terms of their required behaviour and conduct and follow our policies and procedures.
- All staff are vigilant to check the children who enter the setting have no bruises, injuries before they are left in our care; if a child does come in with any pre-existing injury a pre-existing form must be completed and an explanation given. Little Owls will report more than 3 pre-existing injury forms in one half term to SPOC (Single Point Of Contact).
- Children have a key person to build a relationship with, and are supported to articulate any worries, concerns or complaints that they may have in an age-appropriate way.
- All staff understand our policy on Promoting Positive Behaviour and follow it in relation to children showing aggression towards other children.
- Adequate and appropriate staffing resources are provided to meet the needs of children. As set out by Ofsted
- Applicants for posts within the setting are clearly informed that the positions are exempt from the Rehabilitation of Offenders Act 1974.
- DBS and barred lists checks and other suitability checks are carried out for staff and volunteers prior to their post being confirmed, to ensure that no disqualified person or unsuitable person works at the setting or has access to the children. See Little Owls Recruitment Policy
- Where applications are rejected based on information disclosed, applicants have the right to know and to challenge incorrect information.
- Enhanced criminal records and DBS checks are carried out on anyone living or working on the premises.
- Volunteers must:
- be aged 17 or over.
- be considered competent and responsible.
- receive a robust induction and regular supervisory meetings.
- be familiar with all the settings policies and procedures.
- be fully checked for suitability and will have no unsupervised access to the children at any time.
- Information is recorded about staff qualifications, and the identity checks and vetting processes that have been completed including:
- the DBS reference number.
- certificate of good conduct or equivalent where a UK DBS check is not appropriate.
- the date the disclosure was obtained; and
- details of who obtained it.
- All staff and volunteers are informed that they are expected to disclose any convictions, cautions, court orders or reprimands and warnings which may affect their suitability to work with children (whether received before or during their employment with us)
- Little Owls notify the Disclosure and Barring Service of any person who is dismissed from our employment or resigns in circumstances that would otherwise have led to dismissal for reasons of a child protection concern.
- Procedures are in place to record the details of visitors to the setting, please see
Little Owls Strangers and Intruders Policy
Little Owls Arrivals and Departures Policy
- Security steps are taken to ensure that we have control over who comes into the setting so that no unauthorised person has unsupervised access to the children.
- Steps are taken to ensure children are not photographed or filmed on video for any other purpose than to record their development or their participation in events organised by us. Parents sign a consent form and have access to records holding visual images of their child.
- Use of mobile phones and cameras and other electronic devices with imaging and sharing capabilities are used to take photographs/videos of the children during their time in the provision. These photographs/videos are used to update children’s progress and are shared with the child’s parents. Relevant permissions are obtained from parents that specify what the images can be used for.
- Photographs/videos taken on digital devices are used for specific purposes and then deleted. Photographs/videos on any assessment app are used in accordance with the apps security measures, my privacy policy and shared with the child’s parents only.
- In line with the GDPR and Data Protection Act (2018) images will only be used for agreed purposes and no images will be stored for any longer than necessary. Cameras will be stored securely on the premises. All other electronic devices used to take images or store photos (e.g. tablet or computer) will be password protected.
- No images are taken on a mobile phone or any staff member’s personal devise under any circumstances. No images will be transferred to any staff member’s personal electronic device or computer.
- No personal mobile phones are used on the premises at any time, either by staff, parents or visitors. All personal mobile phones must be stored in the office.
- In line with the revised EYFS the following policies and procedures are part of our safeguarding policy, please see:
Little Owls Camera and recording device use policy.
Little Owls Mobile phone and social networking policy
Little Owls Camera and recording device use policy.
Little Owls Whistleblowing Policy
Prevent Duty
Domestic Abuse
Sexual Exploitation
- Any personal information is held securely and in line with the GDPR requirements and guidance from the ICO. http://wwww.ico.org.uk
- Little Owls are committed to responding promptly and appropriately to all incidents, allegations or concerns of abuse that may occur and to work with statutory agencies in accordance with the procedures that are set down in 'What to do if you’re worried a child is being abused' (HMG, 2015) and the Care Act 2014.
Concerns about a child
Where such changes in behaviour occur, or where children’s play gives cause for concern, the Nursery follows the CMARS guidelines in recording those concerns.
When children are suffering from physical, sexual, or emotional abuse, or experiencing neglect, this may be demonstrated through:
- significant changes in their behaviour.
- deterioration in their general well-being.
- their comments which may give cause for concern, or the things they say (direct or indirect
- disclosure);
- changes in their appearance, their behaviour, or their play.
- unexplained bruising, marks or signs of possible abuse or neglect; and
- any reason to suspect neglect or abuse outside the setting.
- We are aware of the ‘hidden harm’ agenda concerning parents with drug and alcohol problems and consider other factors affecting parental capacity and risk, such as social exclusion, domestic violence, radicalisation, mental or physical illness and parent’s learning disability.
- We are aware that children’s vulnerability is potentially increased when they are privately fostered and when we know that a child is being cared for under a private fostering arrangement, we inform our local authority children’s social care team.
- We are prepared to act if we have concerns about the welfare of a child who fails to arrive at a session when expected. The designated person will take immediate action to contact the child’s parent to seek an explanation for the child’s absence and be assured that the child is safe and well. If no contact is made with the child’s parents and the designated person has reason to believe that the child is at risk of significant harm, the relevant professionals are contacted immediately, and CMARS procedures are followed. If the child has current involvement with social care the social worker is notified on the day of the unexplained absence.
Where such changes in behaviour occur, or where children’s play gives cause for concern, the Nursery follows the CMARS guidelines in recording those concerns.
- Educational needs and/or disabilities; fabricated or induced illness; child abuse linked to beliefs in spirit possession; sexual exploitation of children, including through internet abuse; Female Genital Mutilation and radicalisation or extremism.
- In relation to radicalisation and extremism, Little Owls follow the Prevent Duty guidance for England and Wales published by the Home Office and CMARS procedures on responding to radicalisation.
- The designated person completes online Channel training, online Prevent training where available to ensure they are familiar with the local protocol and procedures for responding to concerns about radicalisation.
- Little Owls are aware of the mandatory duty that applies to teachers, including early year’s practitioners, and health workers to report cases of Female Genital Mutilation/Breast Ironing to the police.
- We also make ourselves aware that some children and young people are affected by gang activity, by complex, multiple or organised abuse, through forced marriage or honour-based violence or may be victims of child trafficking. While this may be less likely to affect young children in our care, we may become aware of any of these factors affecting older children and young people who we may come into contact with.
- Where we believe that a child in our care or that is known to us may be affected by any of these factors, we follow the procedures below for reporting child protection concerns and follow the CMARS procedures.
- In the event that a staff member or volunteer is unhappy with the decision made of the designated person in relation to whether to make a safeguarding referral they must follow SPOC escalation procedures.
- We refer concerns to the local authority children’s social care team and co-operate fully in any subsequent investigation. NB In some cases this may mean the police, or another agency identified by the CMARS Children Board.
We take account of the need to protect young people aged 16-19 as defined by the Children Act 1989. This may include students or school children on work placement, young employees or young parents. Where abuse is suspected we/follow the procedure for reporting any other child protection concerns. The views of the young person will always be considered, but the setting may override the young person’s refusal to consent to share information if it feels that it is necessary to prevent a crime from being committed or intervene where one may have been, or to prevent harm to a child or adult. Sharing confidential information without consent is done only where not sharing it could be worse than the outcome of having shared it.
- All staff are also aware that adults can also be vulnerable and know how to refer adults who are in need of community care services.
- We have a whistleblowing policy in place: please see Little Owls Whistleblowing Policy
- We have a duty to create and implement strategies in the nursery to prevent and address all discriminatory behaviour: please see Little Owls Dealing with Discriminatory Behaviour
Recording suspicions of abuse and disclosures
- Where a child makes comments to a member of staff that give cause for concern (disclosure), or a member of staff observes signs or signals that give cause for concern, such as significant changes in behaviour; deterioration in general well-being; unexplained bruising, marks or signs of possible abuse or neglect; that member of staff:
- Offer Reassurance to the child.
- Listens to the child.
- Gives reassurance that he or she will act.
- The member of staff does not question the child.
- Does not question the child, although it is OK to ask questions for the purposes of clarification.
- Makes a written record that forms an objective record of the observation or disclosure that includes: the date and time of the observation or the disclosure; the exact words spoken by the child as far as possible; the name of the person to whom the concern was reported, with the date and time; and the names of any other person present at the time. These records are signed and dated and kept in the child's personal file, which is kept securely and confidentially.
The member of staff acting as the designated person is informed of the issue at the earliest opportunity, and within one working day.
Where the concern is raised with Single Point Of Contact (SPOC), CMARS stipulates the process for recording and sharing concerns, we include those procedures alongside this procedure and follow the steps set down by the CMARS.
Escalation process
- If we feel that a referral made has not been dealt with properly or that concerns are not being addressed or responded to, we will follow the LSCB escalation process.
- We will ensure that staff are aware of how to escalate concerns.
Informing parents
- Parents are normally the first point of contact. Concerns are discussed with parents to gain their view of events, unless it is felt that this may put the child at risk or interfere with the course of a police investigation. Advice will be sought from social care if necessary.
- Parents are informed when we make a record of concerns in their child’s file and that we also make a note of any discussion we have with them regarding a concern.
- If a suspicion of abuse warrants referral to social care, parents are informed where the referral will be made, except where the guidance of the CMARS Board does not allow this, for example, where it is believed that the child may be placed at risk.
- This may often be the case where the parent is the likely abuser.
- If there is a possibility that advising a parent beforehand may place a child at greater risk (or interfere with a police response) the designated person should seek advice from children’s social care, about whether to advice parents beforehand, and should record and follow the advice given.
Liaison with other agencies
- Little Owls work within the CMARS Board guidelines.
- We have procedures for contacting the local authority regarding child protection issues, including maintaining a list of names, addresses and telephone numbers of social workers, to ensure that it is easy, in any emergency, for the setting and children's social care to work well together.
- We notify Ofsted of any incident or accident and any changes in our arrangements which may affect the well-being of children or where an allegation of abuse is made against a member of staff (whether the allegations relate to harm or abuse committed on our premises or elsewhere). Notifications to Ofsted are made as soon as is reasonably practicable, but at the latest within 14 days of the allegations being made.
Allegations against staff
Little Owls ensure that all parents know how to complain about the behaviour or actions of staff or volunteers within the setting, or anyone living or working on the premises occupied by the setting, which may include an allegation of abuse.
We respond to any inappropriate behaviour displayed by members of staff, volunteer or any other person living or working on the premises, which includes:
Allegation of Harm - If the information relates to a concern, allegation or suspicion that a member of staff, manager, owner, committee member, student, volunteer or carer who works with children has:
- Behaved in a way that has harmed a child, or may have harmed a child
- Possibly committed a criminal offence against or related to a child
- Behaved towards a child or children in a way that indicates they may pose a risk of harm to children
- Behaved or may have behaved in a way that indicates they may not be suitable to work with children
We follow the guidance of the CMARS Board when responding to any complaint that a member of staff or volunteer within the setting, or anyone living or working on the premises occupied by the setting, has abused a child. Little Owls ensure that all staff and volunteers know how to raise concerns about a member of staff or volunteer within the setting. We respond to any concerns raised by staff and volunteers who know how to escalate their concerns if they are not satisfied with our response. We respond to any disclosure by children or staff that abuse by a member of staff or volunteer within the setting, or anyone living or working on the premises occupied by the setting, may have taken, or is taking place, by first recording the details of any such alleged incident. The Local Authority Designated Officer (LADO) must be contacted regarding all concerns relating to allegations about adults working or volunteering with children. This must take place immediately or withing 24 hours (1 working day). Ofsted must also be informed immediately or within 14 days.
Disciplinary action
Where a member of staff or volunteer has been dismissed due to engaging in activities that caused concern for the safeguarding of children or vulnerable adults, Little Owls will notify the Disclosure and Barring Service of relevant information, so that individuals who pose a threat to children and vulnerable groups can be identified and barred from working with these groups.
The member of staff against whom an allegation has been made should always be:
- Treated fairly and honestly and helped to understand the concerns and the process involved.
- Kept informed of the progress and outcome of any investigation and the implications for themselves, e.g., disciplinary or related processes.
- Kept informed about events in the workplace if they have been suspended Suspension does not need to be automatic.
- The individual returns to work following suspension, the employer should consider what help and support might be appropriate and how best to manage the staff members contact with the child concerned if they are still attending the setting.
We are committed to promoting awareness of child abuse issues throughout our training and learning programmes for adults. We are also committed to empowering children through our early childhood curriculum, promoting their right to be strong, resilient, and listened to.
Training
- Training opportunities are sought for all adults involved in the setting to ensure that they can recognise the signs and signals of possible physical abuse, emotional abuse, sexual abuse (including child sexual exploitation) and neglect and that they are aware of the local authority guidelines for making referrals.
- Designated persons receive appropriate training, as recommended by the CMARS Board, every two years and refresh their knowledge and skills at least annually.
- We ensure that all staff know the procedures for reporting and recording any concerns they may have about the provision.
- We ensure that all staff receive updates on safeguarding via emails, newsletters, online training and/or discussion at staff meetings at least once a year.
Planning
- The layout of the rooms allows for constant supervision. For group provision: No child is left alone with staff or volunteers in a one-to-one situation without being within sight and/or hearing of other staff or volunteers.
- No child will be left alone or with another child without supervision to safeguard the children and minimise the risk of peer-on-peer abuse please see Little Owls Peer on Peer Abuse Policy
- Staff ratios are correct every day and will be checked by management.
Curriculum
- We introduce key elements of keeping children safe into our programme to promote the personal, social, and emotional development of all children, so that they may grow to be strong, resilient and listened to and so that they develop an understanding of why and how to keep safe.
- We create within the setting a culture of value and respect for individuals, having positive regard for children's heritage arising from their colour, ethnicity, languages spoken at home, cultural and social background.
- We ensure that this is carried out in a way that is developmentally appropriate for the children.
Confidentiality
- All suspicions and investigations are kept confidential and shared only with those who need to know. Any information is shared under the guidance of the CMARS Board.
Support to families
- We believe in building trusting and supportive relationships with families, staff, and volunteers.
- We make clear to parents our role and responsibilities in relation to child protection, such as for the reporting of concerns, information sharing, monitoring of the child, and always liaising with the local children’s social care team.
- We will continue to welcome the child and the family whilst investigations are being made in relation to any alleged abuse.
- We follow the Child Protection Plan as set by the child’s social worker in relation to the setting's designated role and tasks in supporting that child and their family, subsequent to any investigation.
- Confidential records kept on a child are shared with the child's parents or those who have parental responsibility for the child in accordance with the Confidentiality and Client Access to Records procedure, and only if appropriate under the guidance of the CMARS Board.
Legal framework
Primary legislation
- Children Act (1989 s47)
- Protection of Children Act (1999)
- The Children Act (2004 s11)
- Safeguarding Vulnerable Groups Act (2006)
- Childcare Act (2006)
Annex
Definitions of abuse
Physical: Physical abuse happens when a child is deliberately hurt, causing physical harm. It can involve hitting, kicking, shaking, throwing, poisoning, burning or suffocating. It’s also physical abuse if a parent or carer makes up or causes the symptoms of illness in children. For example, they may give them medicine they don’t need, making them unwell. This is known as fabricated or induced illness (FII).
Sexual: Sexual abuse is forcing or enticing a child to take part in sexual activities. It doesn’t necessarily involve violence and the child may not be aware that what is happening is abuse. Child sexual abuse can involve contact abuse and non-contact abuse. Contact abuse happens when the abuser makes physical contact with the child. Non-contact abuse involves non-touching activities and it can happen online or in person.
Emotional abuse: this is present in virtually all child protection incidents, but can also constitute abuse in its own right. It involves persistent or severe emotional ill treatment or torture causing, or anything that causes severe adverse effects on the emotional stability of a child. Emotional abuse also deeply affects children who witness or hear domestic abuse.
Neglect: Neglect is not meeting a child’s basic physical and/or psychological needs. This can result in serious damage to their health and development. Neglect is the most common type of child abuse. It often happens at the same time as other types of abuse. Neglect can be difficult to identify. Isolated signs may not mean that a child is suffering neglect, but multiple and persistent signs over time could indicate a serious problem.
All staff members will be aware of how children can be exploited and will act on any concerns immediately. This also includes recognising where older children may be at risk. If a staff member has concerns, they will follow their normal safeguarding referral route or in an emergency call the police directly. Staff should be alert to any issues of concern in the child’s life at home or elsewhere.
It is recommended that a staff member should receive specific awareness raising sessions on CSE, CCE and County lines and disseminate to all other staff.
Prevent Agenda
All staff should be aware of the Prevent agenda and how to identify and assess the risk of children being drawn into terrorism, including extremist ideas that are part of the terrorist ideology.
Staff should be alert to changes in children’s behaviour, which could indicate that they may be in need of help or protection. Staff should use their professional judgement in identifying children who might be at risk of radicalisation and act accordingly.
The Provision will promote fundamental British values of democracy, rule of law, individual liberty, mutual respect and tolerance for those with different faiths and beliefs, which are already implicitly embedded in the 2017 Early Years Foundation Stage.
It is recommended that a staff member should receive specific awareness raising sessions on the Prevent agenda and disseminate to all other staff.
Female Genital Mutilation
All staff should be aware of female genital mutilation and the risk factors for young girls. Staff should respond to any concerns immediately either through following their normal safeguarding referral route or directly to the NSPCC FGM helpline, 0800 028 3550. Information and risk factors regarding FGM should be shared with all staff.
Breast ironing, also known as breast flattening, is the pounding and massaging of a pubescent girl’s breasts using hard or heated objects to try to stop them developing, or to make them disappear entirely All staff should be aware of breast flattening and the risk factors for young girls. Staff should respond to any concerns immediately either through following their normal safeguarding referral route or directly to the police or the NSPCC. Information regarding breast flattening should be shared with all staff.
Infant Oral Mutilation (Ebinyo)
Infant oral mutilation is a primitive traditional practice involving the 'gouging out' of a young infant's healthy primary teeth/buds. This can lead to transmission of blood-borne diseases such as HIV/ AIDS, septicemia and death. Infant Oral Mutilation is usually carried out by ‘healers’ who perceive it to be a remedy for common childhood illness. All staff should be aware of Infant Oral Mutilation and the risk factors for young children. Staff should respond to any concerns immediately either through following their normal safeguarding referral route or directly to the police or the NSPCC. Information regarding Infant Oral Mutilation should be shared with all staff.
Domestic Abuse
Seeing, hearing or knowing of a parent being abused is traumatic for children and can have long-term damaging emotional and psychological effects. All staff should be aware of the impact of domestic abuse on children and where it is suspected that a child is at risk of harm by witnessing or hearing domestic abuse staff follow their normal safeguarding referral route or in an emergency call the police directly. Staff should also be aware of coercive control and the impact this will have on children’s well-being. Information regarding domestic abuse and coercive control should be shared with all staff.
Operation Encompass
Children are negatively impacted by experiencing domestic abuse and the impact of this can last throughout a child’s lifetime. Where an Operation Encompass notification is received into the setting, staff will be mindful of any adverse effects this may have on a child and ensure appropriate support and care is offered where required.
Peer on peer abuse
Children are vulnerable to abuse by their peers and such abuse should be taken as seriously as abuse by adults. Providers should not dismiss abusive behaviour as normal between young people/children (however a child’s age and stage of development will be considered). Providers should be aware of any incidences of peer on peer abuse and respond to these within their normal safeguarding procedures. Information regarding peer on peer abuse should be shared with all staff.
Honour Based Abuse and Forced Marriage
Providers should be aware of incidences of honour based abuse and/or forced marriage. Honour based abuse can be described as a collection of practices which are used to control behaviour within families or other social groups to protect perceived cultural and religious beliefs and/or honour.
Forced marriage is when someone does not consent and faces physical and/or psychological pressure to marry. Staff can respond to concerns by contacting Karma Nirvana https://karmanirvana.org.uk/ or in case of emergency phoning 999. Information regarding honour-based abuse and forced marriage should be shared with all staff.
Witchcraft and faith based abuse
Belief in witchcraft, spirit possession and faith based ideals can impact on a child’s welfare and safety. Themes such as witchcraft abuse or the belief that children can be spirit possessed and the harmful religious practices that occur as a result of this can impact on children being abused. Often children are blamed or scapegoated to be the reason why bad things are happening. Various triggers can lead children to being labelled as witches. These may include things such as poverty, deprivation, unemployment, ill health, lack of success and so on. Staff should respond to any concerns immediately either through following their normal safeguarding referral route or directly to the police or the NSPCC.
Injuries to babies and non-mobile infants
Bruising to babies and non-mobile infants may be caused by medical issues e.g. birth trauma or birthmarks, however this is rare. Other unusual marks on the skin or unusual sites of bleeding (e.g., bleeding from the mouth in young children) without a clear explanation may also be a sign of non-accidental injury and should also give cause for concern.
There may also be occasions where an explanation is given that another child has caused the injury. This should still be further explored.
In all cases, unless the specific mark that has been identified has been confirmed as arising from birth trauma, birthmark or a medical condition, any practitioner who identifies a bruise/injury to an infant or child who is non-mobile or suspects that an injury to a child is non-accidental as a result of abuse or neglect should make a contact/referral to Children’s Services Single Point of Contact.
Providers will make available to staff the following documents:
What to do if you are worried a child is being abused – Department for Education 2015
Working Together the Safeguard Children - Department for Education 2026
Information sharing - advice for practitioners providing safeguarding services to children, young people, parents and carers 2024
The Statutory Framework for the Early Years Foundation Stage – Group and school based providers - Department for Education 2025
Keeping children safe, helping families thrive – Department for Education 2024
Keeping Children Safe in Education - Department for Education 2025
The Prevent duty - Prevent duty guidance update: a briefing for schools and early years providers 2023
The Prevent Duty – Prevent Duty Guidance for England and Wales – The Home Office 2023
One Family Approach - Helping Children and Families in North Lincolnshire Document – North Lincolnshire Children’s Multi-Agency Resilience and Safeguarding (MARS) Board
Managing Allegations against adults who work with children – North Lincolnshire Children’s Multi-Agency Resilience and Safeguarding (MARS) Board
Useful contacts
Children and Family Services for referral – 01724 296500
01724 296555 [out of hours]
Local Authority Designated Officer [LADO] – 01724 298293
Ofsted whistleblowing - 0300 1233155
NSPCC Whistleblowing - 0800 0280285 - help@nspcc.org
The Blue Door domestic abuse service - (01724) 841 947 – info@thebluedoor.org
This policy was adopted by Clare Grice on 01/04/2026 and is due to be reviewed on 01/04/2027